Freedom of Information
Under the Freedom of Information Law (FOIL), individuals have the right to access records that reflect governmental decisions and policies impacting the lives of all New Yorkers. However, please note that agencies are not required to create new documents in response to a request.
To help locate the records you’re seeking, please include as much detail as possible in your request—such as relevant dates, document titles, file designations, or any other identifying information.
Upon receiving a written, online, or emailed request that reasonably describes the records sought, the agency is required—within five business days—to either:
Provide access to the records,
Deny access in writing, stating the reason for the denial, or
Acknowledge receipt of the request in writing and indicate an approximate date by which a final response will be provided.
Requests for records may be submitted in writing by mail or in person at the Town Clerk’s Office.
Applications & Forms
FAQ's About Freedom of Information Law
How can I submit a FOIL Request?
To submit a FOIL Request to the Town of Caledonia, make sure your request is submitted either in writing or by mail or email, or in-person at the Town Clerk’s office. Please remember to include dates, titles, file designation or any other information that will be helpful for us to find the requested records.
How long do I have to wait for my FOIL Request to be completed?
The time it takes our office to gather the requested information will vary depending on the size and amount of records we hold for a particular request. It could be a few days or a month or two, depending on the request.
When will I hear about my FOIL Request?
Within 5 business days of the receipt of a written, online, or emailed request for a record reasonably described, the agency must make the record available, deny your request in writing giving the reason(s) for denial, or furnish a written acknowledgement of the receipt of the request and a statement of the approximate date when the request will be granted or denied.
Is there an application form for a FOIL Request?
The Town of Caledonia does have a form available for a FOIL Request. You may either click here or stop in the office during business hours to request a form. The form is not required to submit a FOIL request. It is provided to assist the person making the request.
Is there a cost associated with my FOIL Request?
Depending on the size of your request, there may be a cost associated related to producing copies and mailings. If you request the information to be send electronically, there will be no fee associated with your request, however, if the volume of records cannot be digitized without much effort from the agency, the agency may elect to provide only hard copies of a record at a cost.